Emory Law's Law Operations Department provides comprehensive event planning services for events taking place at the law school.
Below you will find a basic checklist of actions to guide you through the planning process.
Action or Requirement | Contact |
---|---|
Type of space needed (lecture, meeting, activity-based, or outdoor) | Operations |
Back-up/rain location | Operations |
Will building need to open early/late? | Operations |
Will additional or outside security be required? | Operations |
Will event include high-profile or notable guests? | Dean's Office and Communications |
Will the Dean participate/attend? | Dean's Office |
Speaker gifts (selected from three approved vendors) | Requestor |
Meeting / Event Guidelines
View the latest event and gathering policy on the Emory Forward website. Please read the guidelines carefully if you are planning any group gathering, on or off campus, taking note of infection prevention measures and environmental cleaning requirements. Sanitizer and extra masks are available at the law school’s Welcome Center on the first floor of Gambrell Hall.
At this time, meetings and gatherings held at Gambrell Hall have more stringent requirements than university guidelines, given the unique nature of our building and facilities.
Please be thoughtful about the need to offer food at meetings. Whenever possible, offer pre-packaged snacks or grab-and-go food at the conclusion of a meeting or plan to hold the portion of your meeting where food is offered outside. More tables and chairs have been added to both Bacardi and Reese Plazas to provide more seating opportunities.
If you are planning a large in-person event, such as a conference or symposium for Tull Auditorium, please consider what refreshment is truly necessary. Currently, we do not permit self-service receptions inside the building. Please contact Emory Law’s Department of Operations to discuss your event-planning needs.
Additionally, as you make plans, do keep in mind that Emory’s operating status could revert to a more restrictive status should future conditions warrant.
Parking and Transportation
Action or Requirement | Contact |
---|---|
Flat lot parking required? | Operations |
Exterior directional signage (if custom required, contact Communications) | Operations |
Will your organization reimburse guests for Lowergate Parking Deck use? | Operations |
Van or bus required? | Operations; Emory Parking & Transportation office will provide forms and requirements |
Facility, Food, and Housekeeping
Note that at least 6 weeks lead time is required for large event catering. Begin planning by scheduling a meeting with Law Operations for catering and event management.
Things for you to consider for your event: do you need ...
- Food for more than 15 people
- Special set-up
- Additional tables, chairs, linens, etc.
- Utensils, plates, cups, napkins, etc.
- Special accommodations (dietary, handicapped, other)
- Weekend housekeeping
- Alcohol and other drinks (Coca-Cola products only)
Contact: Operations
Audio/Visual and Tech Support
Contact Scott Andrews to arrange for resources including:
- Microphones/AV set-up in Tull
- Recording of presentation
- Skype/call-in/broadcasting
- Echo 360
- Guidance for visitors on in-house tech (classroom podiums)
Publicity and Signage
Note that at least 6 weeks lead-time is required for print items and materials produced by external vendors. Communications handles all marketing needs for events.
Things to consider for your event: Do you need ...
- RSVP form
- Announcement for On the Docket and digital signs
- Invitation
- Program
- Press Release
- Flyer
- Other materials?
Submit a MARCOM request form and then meet with a Communications team member to discuss your needs.
Payment and Reimbursement
Action or Requirement | Contact |
---|---|
Retain all receipts/invoices for reimbursement | Requestor |
PCard or Corporate Card will be used | Department or SBA |
SmartKey will be used - provide number | Organization's Treasurer |