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Emory Law's Marketing and Communications Department provides comprehensive event planning services for events taking place at the law school.

Below you will find a basic checklist of actions to guide you through the planning process.

Action or RequirementContact
Type of space needed (lecture, meeting, activity-based, or outdoor)Operations
Back-up/rain locationOperations
Will building need to open early/late?Operations
Will additional or outside security be required?Operations
Will event include high-profile or notable guests?Dean's Office (Bruce Douglas)
Will the Dean participate/attend? Dean's Office (Bruce Douglas)
Speaker gifts (selected from three approved vendors)Requestor

Meeting / Event Guidelines

View the latest  event and gathering policy on the  Emory Forward website. Please read the guidelines carefully if you are planning any group gathering, on or off campus, taking note of infection prevention measures and environmental cleaning requirements. Sanitizer and extra masks are available at the law school’s Welcome Center on the first floor of Gambrell Hall.

At this time, meetings and gatherings held at Gambrell Hall have more stringent requirements than university guidelines, given the unique nature of our building and facilities.

Please be thoughtful about the need to offer food at meetings. Whenever possible, offer pre-packaged snacks or grab-and-go food at the conclusion of a meeting or plan to hold the portion of your meeting where food is offered outside. More tables and chairs have been added to both Bacardi and Reese Plazas to provide more seating opportunities.

If you are planning a large in-person event, such as a conference or symposium for Tull Auditorium, please consider what refreshment is truly necessary. Currently, we do not permit self-service receptions inside the building. Please contact Emory Law’s event manager,  Tierra Copeland, to discuss your event-planning needs.

Additionally, as you make plans, do keep in mind that Emory’s operating status could revert to a more restrictive status should future conditions warrant.

Parking and Transportation

Action or RequirementContact
Flat lot parking required?Operations
Exterior directional signage (if custom required, contact MARCOM)Operations
Will your organization reimburse guests for Lowergate Parking Deck use?Operations
Van or bus required?Operations; Emory Parking & Transportation office will provide forms and requirements

Facility, Food, and Housekeeping 

Note that at least 6 weeks lead time is required for large event catering. Begin planning by scheduling a meeting with Tierra Copeland for catering and event management.

Things for you to consider for your event: do you need ...

  • Food for more than 15 people
  • Special set-up
  • Additional tables, chairs, linens, etc.
  • Utensils, plates, cups, napkins, etc.
  • Special accommodations (dietary, handicapped, other)
  • Weekend housekeeping
  • Alcohol and other drinks (Coca-Cola products only)

Contact:  Operations and Tierra Copeland

Audio/Visual and Tech Support

Contact Scott Andrews to arrange for resources including:

  • Microphones/AV set-up in Tull
  • Recording of presentation
  • Skype/call-in/broadcasting
  • Echo 360
  • Guidance for visitors on in-house tech (classroom podiums)

Publicity and Signage

Note that at least 6 weeks lead-time is required for print items and materials produced by external vendors. 

Things to consider for your event: do you need ...

  • RSVP form
  • Announcement for  On the Docket and digital signs
  • Invitation
  • Program
  • Email
  • Press Release
  • Flyer
  • Other materials?

Submit a MARCCOM request form and then meet with a MARCOM team member to discuss your needs.

Payment and Reimbursement

Action or RequirementContact
Retain all receipts/invoices for reimbursementRequestor
PCard or Corporate Card will be usedDepartment or SBA
SmartKey will be used - provide numberOrganization's Treasurer